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Implemented an ISO 14001 environmental management system. This Environmental Management System (EMS) manual presents the environmental policy, structure of the management system, and related documents. The EMS is designed according to the requirements set forth by the ISO-14001 Standard. Sections 4.2-4.6 parallel the ISO-14001 Standard number.
The organization shall establish, document, implement, maintain and continually improve an environmental management system in accordance with the requirements of this International Standard and determine how it will fulfil these requirements.
The organization shall define and document the scope of its environmental management system.
ISO 14001-Clause 4.1 states that the organization shall establish, document, implement, maintain and continually improve an EMS, the requirements of which are described in the whole of clause 4, which encompasses all the requirements of the Standard.The words used in the Standard are ‘establish’ and ‘maintain’. There is no guidance as to the level or depth of establishment or what evidence is required to show maintenance. However, it can be taken to mean that there must be some objective evidence of the system being in place and reviewed and revised. Such review processes can take the form of monthly progress meetings, corrective actions from audits and of course audits themselves. Audits are evidence of reviewing; that is, asking the question: ‘Are the planned activities of the organization occurring in practice?’ It would be very prudent for an implementing organization to offer evidence of one or two audits of a significant impact over a period of 2 to 3 months. Keeping documentary evidence of management reviews,even if not the fully formalized ‘Management Review’ that clause 4.6 of the Standard refers to and having some evidence of awareness training for those staff who control those environmental aspects that have a highly significant environmental impact, would also be wise steps to take. Annex A.1 within the ISO 14001 specification, which is applicable to this clause of the Standard describes, at length, the intended purpose of the EMS. An improvement in the environmental management system is intended to show an improvement in environmental performance. The organization is expected to periodically review and evaluate its environmental management system to identify opportunities for improvement and their implementation. The rate, extent and timescale of this continual improvement process is to be determined by the organization in the light of economic and other circumstances. An organization is required to
An organization with no existing Environmental Management system should conduct Preparatory Environmental Review to establish its current position with regard to the environment. Please visit my post on Preparatory Environmental Review to conduct a Preparatory Environmental Review. The aim of this review is to consider all environmental aspects of the organization as a basis for establishing the environmental management system. The review should cover four key areas:
The organization should define and document the scope of its environmental management system.Once the scope is defined, all activities, products and services of the organization within that scope is to be included in the environmental management system.If a part of an organization is excluded from the scope of its environmental management system, the organization should explain the exclusion.
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| Example of Environmental manual |
| Example of Integrated Environmental,Health and Safety manual |
Note there is no explicate requirement of Environmental manual for ISO 14001. But having a Environmental manual will give confidence to the auditor that the organization has established and documented the EMS. Since the requirements of ISO 14001-Clause 4.1 encompasses all the requirements of Environmental Management System, all the documentation requirements of the System is also applicable to this clause such as:
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